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April 10, 2023

Employee-Conscious Email Security Solutions in the Workforce

Email threats commonly affect organizations. Read Darktrace's expert insights on how to safeguard your business by educating employees about email security.
Inside the SOC
Darktrace cyber analysts are world-class experts in threat intelligence, threat hunting and incident response, and provide 24/7 SOC support to thousands of Darktrace customers around the globe. Inside the SOC is exclusively authored by these experts, providing analysis of cyber incidents and threat trends, based on real-world experience in the field.
Written by
Dan Fein
VP, Product
Written by
Carlos Gray
Senior Product Marketing Manager, Email
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10
Apr 2023

When considering email security, IT teams have historically had to choose between excluding employees entirely, or including them but giving them too much power and implementing unenforceable, trust-based policies that try to make up for it. 

However, just because email security should not rely on employees, this does not mean they should be excluded entirely. Employees are the ones interacting with emails daily, and their experiences and behaviors can provide valuable security insights and even influence productivity. 

AI technology supports employee engagement in this non-intrusive, nuanced way to not only maintain email security, but also enhance it. 

Finding a Balance of Employee Involvement in Security Strategies

Historically, security solutions offered ‘all or nothing’ approaches to employee engagement. On one hand, when employees are involved, they are unreliable. Employees cannot all be experts in security on top of their actual job responsibilities, and mistakes are bound to happen in fast-paced environments.  

Although there have been attempts to raise security awareness, they often have shortcomings, as training emails lack context and realism, leaving employees with poor understandings that often lead to reporting emails that are actually safe. Having users constantly triaging their inboxes and reporting safe emails wastes time that takes away from their own productivity as well as the productivity of the security team.

Other historic forms of employee involvement also put security at risk. For example, users could create blanket rules through feedback, which could lead to common problems like safe-listing every email that comes from the gmail.com domain. Other times, employees could choose for themselves to release emails without context or limitations, introducing major risks to the organization. While these types of actions include employees to participate in security, they do so at the cost of security. 

Even lower stakes employee involvement can prove ineffective. For example, excessive warnings when sending emails to external contacts can lead to banner fatigue. When employees see the same warning message or alert at the top of every message, it’s human nature that they soon become accustomed and ultimately immune to it.

On the other hand, when employees are fully excluded from security, an opportunity is missed to fine-tune security according to the actual users and to gain feedback on how well the email security solution is working. 

So, both options of historically conventional email security, to include or exclude employees, prove incapable of leveraging employees effectively. The best email security practice strikes a balance between these two extremes, allowing more nuanced interactions that maintain security without interrupting daily business operations. This can be achieved with AI that tailors the interactions specifically to each employee to add to security instead of detracting from it. 

Reducing False Reports While Improving Security Awareness Training 

Humans and AI-powered email security can simultaneously level up by working together. AI can inform employees and employees can inform AI in an employee-AI feedback loop.  

By understanding ‘normal’ behavior for every email user, AI can identify unusual, risky components of an email and take precise action based on the nature of the email to neutralize them, such as rewriting links, flattening attachments, and moving emails to junk. AI can go one step further and explain in non-technical language why it has taken a specific action, which educates users. In contrast to point-in-time simulated phishing email campaigns, this means AI can share its analysis in context and in real time at the moment a user is questioning an email. 

The employee-AI feedback loop educates employees so that they can serve as additional enrichment data. It determines the appropriate levels to inform and teach users, while not relying on them for threat detection

In the other direction, the AI learns from users’ activity in the inbox and gradually factors this into its decision-making. This is not a ‘one size fits all’ mechanism – one employee marking an email as safe will never result in blanket approval across the business – but over time, patterns can be observed and autonomous decision-making enhanced.  

Figure 1: The employee-AI feedback loop increases employee understanding without putting security at risk.

The employee-AI feedback loop draws out the maximum potential benefits of employee involvement in email security. Other email security solutions only consider the security team, enhancing its workflow but never considering the employees that report suspicious emails. Employees who try to do the right thing but blindly report emails never learn or improve and end up wasting their own time. By considering employees and improving security awareness training, the employee-AI feedback loop can level up users. They learn from the AI explanations how to identify malicious components, and so then report fewer emails but with greater accuracy. 

While AI programs have classically acted like black boxes, Darktrace trains its AI on the best data, the organization’s actual employees, and invites both the security team and employees to see the reasoning behind its conclusions. Over time, employees will trust themselves more as they better learn how to discern unsafe emails. 

Leveraging AI to Generate Productivity Gains

Uniquely, AI-powered email security can have effects outside of security-related areas. It can save time by managing non-productive email. As the AI constantly learns employee behavior in the inbox, it becomes extremely effective at detecting spam and graymail – emails that aren't necessarily malicious, but clutter inboxes and hamper productivity. It does this on a per-user basis, specific to how each employee treats spam, graymail, and newsletters. The AI learns to detect this clutter and eventually learns which to pull from the inbox, saving time for the employees. This highlights how security solutions can go even further than merely protecting the email environment with a light touch, to the point where AI can promote productivity gains by automating tasks like inbox sorting.

Preventing Email Mishaps: How to Deal with Human Error

Improved user understanding and decision making cannot stop natural human error. Employees are bound to make mistakes and can easily send emails to the wrong people, especially when Outlook auto-fills the wrong recipient. This can have effects ranging anywhere from embarrassing to critical, with major implications on compliance, customer trust, confidential intellectual property, and data loss. 

However, AI can help reduce instances of accidentally sending emails to the wrong people. When a user goes to send an email in Outlook, the AI will analyze the recipients. It considers the contextual relationship between the sender and recipients, the relationships the recipients have with each other, how similar each recipient’s name and history is to other known contacts, and the names of attached files.  

If the AI determines that the email is outside of a user’s typical behavior, it may alert the user. Security teams can customize what the AI does next: it can block the email, block the email but allow the user to override it, or do nothing but invite the user to think twice. Since the AI analyzes each email, these alerts are more effective than consistent, blanket alerts warning about external recipients, which often go ignored. With this targeted approach, the AI prevents data leakage and reduces cyber risk. 

Since the AI is always on and continuously learning, it can adapt autonomously to employee changes. If the role of an employee evolves, the AI will learn the new normal, including common behaviors, recipients, attached file names, and more. This allows the AI to continue effectively flagging potential instances of human error, without needing manual rule changes or disrupting the employee’s workflow. 

Email Security Informed by Employee Experience

As the practical users of email, employees should be considered when designing email security. This employee-conscious lens to security can strengthen defenses, improve productivity, and prevent data loss.  

In these ways, email security can benefit both employees and security teams. Employees can become another layer of defense with improved security awareness training that cuts down on false reports of safe emails. This insight into employee email behavior can also enhance employee productivity by learning and sorting graymail. Finally, viewing security in relation to employees can help security teams deploy tools that reduce data loss by flagging misdirected emails. With these capabilities, Darktrace/Email™ enables security teams to optimize the balance of employee involvement in email security.

Inside the SOC
Darktrace cyber analysts are world-class experts in threat intelligence, threat hunting and incident response, and provide 24/7 SOC support to thousands of Darktrace customers around the globe. Inside the SOC is exclusively authored by these experts, providing analysis of cyber incidents and threat trends, based on real-world experience in the field.
Written by
Dan Fein
VP, Product
Written by
Carlos Gray
Senior Product Marketing Manager, Email

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December 4, 2025

How Darktrace is ending email security silos with new capabilities in cross-domain detection, DLP, and native Microsoft integrations

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A new era of reputation-aware, unified email security

Darktrace / EMAIL is redefining email defense with new innovations that close email security silos and empower SOC teams to stop multi-stage attacks – without disrupting business operations.  

By extending visibility across interconnected domains, Darktrace catches the 17% of threats that leading SEGs miss, including multi-stage attacks like email bombing and cloud platform abuse. Its label-free behavioral DLP protects sensitive data without reliance on manual rules or classification, while DMARC strengthens brand trust and authenticity. With native integrations for Microsoft Defender and Security Copilot, SOC teams can now investigate and respond faster, reducing risk and maintaining operational continuity across the enterprise.

Summary of what’s new:

  • Cross-domain AI-native detection unifying email, identity, and SaaS
  • Label-free behavioral DLP for effortless data protection
  • Microsoft Defender and Security Copilot integrations for streamlined investigation and response

Why email security must evolve

Today’s attacks don’t stop at the inbox. They move across domains – email to identity, SaaS, and network – exploiting the blind spots between disconnected tools. Yet most email security solutions still operate in isolation, unable to see or respond beyond the message itself.

In 2024, Darktrace detected over 30 million phishing attempts: 38% targeting high-value individuals and almost a third using novel social engineering, including AI-generated text. Generative AI is amplifying the realism and scale of social engineering, while customers face a wave of new techniques like email bombing, where attackers flood inboxes to distract or manipulate users, and polymorphic malware, which continuously evolves to evade static defenses.

Meanwhile, defenders are exposed to traditional DLP tools that create operational drag with high false positives and rigid policies. Accidental insider breachers remain a major risk to organizations: 6% of all data breaches are caused by misdelivery, and 95% of those incidents involve personal data.

Tool sprawl compounds the issue. The average enterprise manages around 75 security products, and 69% report operational strain as a result. This complexity is counterproductive – and with legacy SEGs failing to adapt to detect threats that exploit human behavior, analysts are left juggling an unwieldy patchwork of fragmented defenses.

The bottom line? Siloed email defenses can’t keep pace with today’s AI-driven, cross domain attacks.

Beyond detection: AI built for modern threats

Darktrace / EMAIL is uniquely designed to catch the threats SEGs miss, powered by Self-Learning AI. It learns the communication patterns of every user – correlating behavioral signals from email, identity, and SaaS – to identify the subtle, context-driven deviations that define advanced social engineering and supply chain attacks.

Unlike tools that rely on static rules or historical attack data, Darktrace’s AI assumes a zero trust posture, treating every interaction as a potential risk. It detects novel threats in real time, including those that exploit trusted relationships or mimic legitimate business processes. And because Darktrace’s technology is natively unified, it delivers precise, coordinated responses that neutralize threats in real time.

Powerful innovations to Darktrace / EMAIL

Improved, multi-domain threat detection and response

With this update, Darktrace reveals multi-domain detection linking behavioral signals across email, identity, and SaaS to uncover advanced attacks. Darktrace leverages its existing agentic platform to understand behavioral deviations in any communication channel and take precise actions regardless of the domain.  

This innovation enables customers to:

  • Correlate behavioral signals across domains to expose cross-channel threats and enable coordinated response
  • Link email and identity intelligence to neutralize multi-stage attacks, including advanced email bombing campaigns

Detection accuracy is further strengthened through layering with traditional threat intelligence:

  • Integrated antivirus verdicts improve detection efficacy by adding traditional file scanning
  • Structured threat intelligence (STIX/TAXII) enriches alerts with global context for faster triage and prioritization

Expanded ecosystem visibility also includes:

  • Salesforce integration, enabling automatic action on potentially malicious tickets auto-created from emails – accelerating threat response and reducing manual burden

Advancements in label-free DLP

Darktrace is delivering the industry’s first label-free data loss prevention (DLP) solution powered by a proprietary domain specific language model (DSLM).  

This update expands DLP to protect against both secrets and personally identifiable information (PII), safeguarding sensitive data without relying on status rules or manual classification. The DSLM is tuned for email/DLP semantics so it understands entities, PII patterns, and message context quickly enough to enforce at send time.

Key enhancements include:

  • Behaviorally enhanced PII detection that automatically defines over 35+ new categories, including personal, financial, and health data  
  • Added detail to DLP alerts in the UI, showing exactly how and when DLP policies were applied
  • Enhanced Cyber AI Analyst narratives to explain detection logic, making it easier to investigate and escalate incidents

And for further confidence in outbound mail, discover new updates to DMARC, with support for BIMI logo verification, automatic detection of both MTA-STS and TLS records, and data exports for deeper analysis and reporting. Accessible for all organizations, available now on the Azure marketplace.

Streamlined SOC workflows, with Microsoft-native integrations

This update introduces new integrations that simplify SOC operations, unify visibility, and accelerate response. By embedding directly into the Microsoft ecosystem – with Defender and Security Copilot – analysts gain instant access to correlated insights without switching consoles.

New innovations include:

  • Unified quarantine management with Microsoft Defender, centralizing containment within the native Microsoft interface and eliminating console hopping
  • Ability to surface threat insights directly in Copilot via the Darktrace Email Analysis Agent, eliminating data hunting and simplifying investigations
  • Automatic ticket creation in JIRA when users report suspicious messages
  • Sandbox analysis integration, enabling payload inspection in isolated environments directly from the Darktrace UI

Committed to innovation

These updates are part of the broader Darktrace release, which also included:

  1. Major innovations in cloud security with the launch of the industry’s first fully automated cloud forensics solution, reinforcing Darktrace’s leadership in AI-native security.
  2. Redefining NDR with industry-first autonomous threat investigation from network to endpoint  
  3. Innovations to our suite of Exposure Management & Attack Surface Management tools

As attackers exploit gaps between tools, the Darktrace ActiveAI Security Platform delivers unified detection, automated investigation, and autonomous response across cloud, endpoint, email, network, and OT. With full-stack visibility and AI-native workflows, Darktrace empowers security teams to detect, understand, and stop novel threats before they escalate.

Join our Live Launch Event

When? December 9, 2025

What will be covered? Join our live broadcast to experience how Darktrace is eliminating blind spots for detection and response across your complete enterprise with new innovations in Agentic AI across our ActiveAI Security platform. Industry leaders from IDC will join Darktrace customers to discuss challenges in cross-domain security, with a live walkthrough reshaping the future of Network Detection & Response, Endpoint Detection & Response, Email Security, and SecOps in novel threat detection and autonomous investigations.

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About the author
Carlos Gray
Senior Product Marketing Manager, Email

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December 4, 2025

The 17% of email threats SEGs miss – and how Darktrace catches them

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17%: The figure that changes your risk math

Most organizations deploy a Secure Email Gateway (SEG) assuming it will catch whatever their native email security provider would not be able to. But the data tells a different story. Nearly one in six of the riskiest inbound emails still evade the native + SEG layers on the first pass – 17% is the average SEG miss rate after Microsoft filtering.  

How did we calculate the miss rate? The figure comes from a volume-weighted analysis of real-world enterprise deployments where Darktrace operated alongside a SEG, compared to deployments without a SEG. It’s based on how each security layer treated malicious emails on the first instance – if the SEG missed the email at the initial filtering but caught it minutes or hours later we considered it a miss, because the threat had already been exposed to the user. We computed the mean per category miss count across the top three widely deployed SEGs and divided that by the total number of threats that had already bypassed native filters. The resulting rate is 17.8%, conservatively communicated as “about 17%.”

This result is a powerful directional signal – not a guarantee for every environment – but significant enough to merit a closer look.

What SEGs miss most (and why it matters)

Our analysis shows that SEGs most frequently miss context-driven, low-signal attacks.

Darktrace catches more threats than SEGs across a range of attack vectors

These are the kinds of emails that look convincing to recipients and rely on business context, without overtly malicious indicators, including:

Solicitation and fraudulent requests (~21% miss rate)

Deceptive invoices, vendor “updates,” payment term changes, or urgent favors. These messages often lack obvious payloads and exploit business process mimicry, making them nearly indistinguishable from genuine correspondence in the eyes of static, rule-based filters dependent on payload analysis. 22% of breaches stemming from external actors were a result of social engineering in 2025 (Verizon 2025 Data Breach Investigations Report).

Phishing links (~20% miss rate)

Links to credential harvesters or later-weaponized sites using new or compromised domains, redirects, or shorteners. URL rotation and staging evade list-based controls; the linguistic and workflow context looks routine. This also includes threats that leverage legitimate cloud platforms to disguise their intent and avoid reputation analysis.  Phishing remains one of the most expensive cause of breaches, an average cost of $4.8 million (IBM Cost of a Data Breach Report 2025).

User impersonation (~19% miss rate)

Convincing messages that mimic executives, colleagues, or partners, often with subtle display-name or address manipulation. These attacks rely on social engineering and context, bypassing static detection and reputation checks.

Other notable misses: Credential harvesting lures and forged/abused sender addresses, both typically light on static indicators but heavy on contextual clues. 

Why SEGs miss these emails

Let’s look at some of the reasons SEGs fail to catch more advanced, context-driven attacks.

  1. Attack-centric bias. SEGs excel at recognizing known-bad indicators (spam, commodity malware). But today’s high-impact threats are supercharged by AI and can be hyper-customized with polymorphic malware or personalized social engineering. They mirror normal business communications and weaponize trust, not binary patterns.  
  2. Limited behavioral understanding. Without modeling each user’s “normal” pattern of life, subtle anomalies (timing, tone, counterpart, transaction patterns) can look benign, even if they should be flagged. Some modern solutions have begun to incorporate behavioral analysis into their products, but these are still supplements for additional information rather than integrated into the core threat detection engine.
  3. Assumed trust. Account compromise and attacks that abuse legitimate services exploit trust. SEGs weren’t designed to handle these kinds of threats, in fact, they assume trust in order to minimize false positives, leaving them wide open to attackers.  
  4. Siloed detection. Email rarely tells the whole story. Attacks pivot across email, identity, and SaaS; single-channel tools can’t connect those dots in real time. This issue is exacerbated when email security vendors are only focused on email activity, ignoring activity beyond the inbox like network or cloud account activity.
  5. Adaptive evasion. Fast domain churn, benign-looking links, and clean hosting on trusted platforms routinely outpace static rules and blocklists. No matter how great your threat intelligence or threat research teams may be, there is a reliance on a first victim – which leads to defenders remaining one step behind attackers. 

How Darktrace / EMAIL catches the threats SEGs miss

Everywhere a SEG falters, Darktrace excels. Let’s take a look why.

  • Self-Learning AI: Darktrace learns the unique communication patterns of every user, department, and supplier, flagging the subtle deviations that typify social engineering and impersonation. 
  • A zero trust approach: According to Gartner, many organizations fail to extend their zero-trust strategy to email, leaving a critical gap. Darktrace assumes no trust, applying the zero trust principle across all aspects of email communication.
  • Cross-domain context: Correlates behavior across email, identity, and SaaS, exposing multi-stage campaigns that a siloed SEG can’t piece together. 
  • Better together with native providers: Operates alongside your native email security – not against it – so protection is additive. Darktrace ingests native signals and orchestrate unified quarantine without duplicating policy stacks or forcing you to disable built-in protections. 

For example: one of our customers, a global enterprise saw a surge of “document-share” notifications from a trusted collaboration platform. The domain and authentication looked fine; their SEG allowed it. Darktrace / EMAIL flagged it because the supplier’s sharing behavior and permission scope deviated from normal (volume, recipients, and access level). Follow-up confirmed the supplier account was compromised. Behavioral context – not rules or signatures – made the difference. 

Three steps to building a modern email security stack

Let’s end with three strategic takeaways for ensuring your email security is fit-for-purpose.

  1. Defense-in-depth = diversity, not duplication

Why it matters: Two security layers with the same detection philosophy (e.g. SEG + native email security) create overlapping blind spots. Both native email security providers and SEGs are attack-centric solutions that rely on past threats and threat intelligence. True defense-in-depth ensures you are asking different questions of every email that comes through.

How to apply: Pair your native email security with behavioral AI that learns how your business communicates. Eliminate redundant layers that only add cost and latency. 

  1. Coordinate the layers you keep

Why it matters:  Layers that don’t talk create delays and hand-offs; SEGs often become sole decision-makers by forcing native protections off. 

How to apply:  Favor an ICES approach that ingests native signals and can orchestrate unified quarantine, so detections become actions in one motion. 

  1. Quantify your security gap with a POV

Why it matters:  Every environment is different. You need evidence before making changes to your stack.

How to apply:  Run Darktrace / EMAIL in observe mode next to your current stack to surface exactly what’s still getting through. Use those results to plan your transition and measure improvement. 

Ready to claim 17% more protection? Request a demo with Darktrace / EMAIL to quantify what your SEG is missing, then decide how much of that residual risk you’re willing to accept. We’ll help you plan a clean, staged transition that preserves native protections and streamlines operations.  In the meantime, calculate your potential ROI using Darktrace / EMAIL with our handy calculator.

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About the author
Carlos Gray
Senior Product Marketing Manager, Email
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