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Employees and Email: How Considering User Experience Strengthens Email Security

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10
Apr 2023
10
Apr 2023
As the practical users of email, employees should be considered when designing email security. This employee-conscious lens to security can strengthen defenses, improve productivity, and prevent data loss.

When considering email security, IT teams have historically had to choose between excluding employees entirely, or including them but giving them too much power and implementing unenforceable, trust-based policies that try to make up for it. 

However, just because email security should not rely on employees, this does not mean they should be excluded entirely. Employees are the ones interacting with emails daily, and their experiences and behaviors can provide valuable security insights and even influence productivity. 

AI technology supports employee engagement in this non-intrusive, nuanced way to not only maintain email security, but also enhance it. 

Finding a Balance of Employee Involvement in Security Strategies

Historically, security solutions offered ‘all or nothing’ approaches to employee engagement. On one hand, when employees are involved, they are unreliable. Employees cannot all be experts in security on top of their actual job responsibilities, and mistakes are bound to happen in fast-paced environments.  

Although there have been attempts to raise security awareness, they often have shortcomings, as training emails lack context and realism, leaving employees with poor understandings that often lead to reporting emails that are actually safe. Having users constantly triaging their inboxes and reporting safe emails wastes time that takes away from their own productivity as well as the productivity of the security team.

Other historic forms of employee involvement also put security at risk. For example, users could create blanket rules through feedback, which could lead to common problems like safe-listing every email that comes from the gmail.com domain. Other times, employees could choose for themselves to release emails without context or limitations, introducing major risks to the organization. While these types of actions include employees to participate in security, they do so at the cost of security. 

Even lower stakes employee involvement can prove ineffective. For example, excessive warnings when sending emails to external contacts can lead to banner fatigue. When employees see the same warning message or alert at the top of every message, it’s human nature that they soon become accustomed and ultimately immune to it.

On the other hand, when employees are fully excluded from security, an opportunity is missed to fine-tune security according to the actual users and to gain feedback on how well the email security solution is working. 

So, both options of historically conventional email security, to include or exclude employees, prove incapable of leveraging employees effectively. The best email security practice strikes a balance between these two extremes, allowing more nuanced interactions that maintain security without interrupting daily business operations. This can be achieved with AI that tailors the interactions specifically to each employee to add to security instead of detracting from it. 

Reducing False Reports While Improving Security Awareness Training 

Humans and AI-powered email security can simultaneously level up by working together. AI can inform employees and employees can inform AI in an employee-AI feedback loop.  

By understanding ‘normal’ behavior for every email user, AI can identify unusual, risky components of an email and take precise action based on the nature of the email to neutralize them, such as rewriting links, flattening attachments, and moving emails to junk. AI can go one step further and explain in non-technical language why it has taken a specific action, which educates users. In contrast to point-in-time simulated phishing email campaigns, this means AI can share its analysis in context and in real time at the moment a user is questioning an email. 

The employee-AI feedback loop educates employees so that they can serve as additional enrichment data. It determines the appropriate levels to inform and teach users, while not relying on them for threat detection

In the other direction, the AI learns from users’ activity in the inbox and gradually factors this into its decision-making. This is not a ‘one size fits all’ mechanism – one employee marking an email as safe will never result in blanket approval across the business – but over time, patterns can be observed and autonomous decision-making enhanced.  

Figure 1: The employee-AI feedback loop increases employee understanding without putting security at risk.

The employee-AI feedback loop draws out the maximum potential benefits of employee involvement in email security. Other email security solutions only consider the security team, enhancing its workflow but never considering the employees that report suspicious emails. Employees who try to do the right thing but blindly report emails never learn or improve and end up wasting their own time. By considering employees and improving security awareness training, the employee-AI feedback loop can level up users. They learn from the AI explanations how to identify malicious components, and so then report fewer emails but with greater accuracy. 

While AI programs have classically acted like black boxes, Darktrace trains its AI on the best data, the organization’s actual employees, and invites both the security team and employees to see the reasoning behind its conclusions. Over time, employees will trust themselves more as they better learn how to discern unsafe emails. 

Leveraging AI to Generate Productivity Gains

Uniquely, AI-powered email security can have effects outside of security-related areas. It can save time by managing non-productive email. As the AI constantly learns employee behavior in the inbox, it becomes extremely effective at detecting spam and graymail – emails that aren't necessarily malicious, but clutter inboxes and hamper productivity. It does this on a per-user basis, specific to how each employee treats spam, graymail, and newsletters. The AI learns to detect this clutter and eventually learns which to pull from the inbox, saving time for the employees. This highlights how security solutions can go even further than merely protecting the email environment with a light touch, to the point where AI can promote productivity gains by automating tasks like inbox sorting.

Preventing Email Mishaps: How to Deal with Human Error

Improved user understanding and decision making cannot stop natural human error. Employees are bound to make mistakes and can easily send emails to the wrong people, especially when Outlook auto-fills the wrong recipient. This can have effects ranging anywhere from embarrassing to critical, with major implications on compliance, customer trust, confidential intellectual property, and data loss. 

However, AI can help reduce instances of accidentally sending emails to the wrong people. When a user goes to send an email in Outlook, the AI will analyze the recipients. It considers the contextual relationship between the sender and recipients, the relationships the recipients have with each other, how similar each recipient’s name and history is to other known contacts, and the names of attached files.  

If the AI determines that the email is outside of a user’s typical behavior, it may alert the user. Security teams can customize what the AI does next: it can block the email, block the email but allow the user to override it, or do nothing but invite the user to think twice. Since the AI analyzes each email, these alerts are more effective than consistent, blanket alerts warning about external recipients, which often go ignored. With this targeted approach, the AI prevents data leakage and reduces cyber risk. 

Since the AI is always on and continuously learning, it can adapt autonomously to employee changes. If the role of an employee evolves, the AI will learn the new normal, including common behaviors, recipients, attached file names, and more. This allows the AI to continue effectively flagging potential instances of human error, without needing manual rule changes or disrupting the employee’s workflow. 

Email Security Informed by Employee Experience

As the practical users of email, employees should be considered when designing email security. This employee-conscious lens to security can strengthen defenses, improve productivity, and prevent data loss.  

In these ways, email security can benefit both employees and security teams. Employees can become another layer of defense with improved security awareness training that cuts down on false reports of safe emails. This insight into employee email behavior can also enhance employee productivity by learning and sorting graymail. Finally, viewing security in relation to employees can help security teams deploy tools that reduce data loss by flagging misdirected emails. With these capabilities, Darktrace/Email™ enables security teams to optimize the balance of employee involvement in email security.

INSIDE THE SOC
Darktrace cyber analysts are world-class experts in threat intelligence, threat hunting and incident response, and provide 24/7 SOC support to thousands of Darktrace customers around the globe. Inside the SOC is exclusively authored by these experts, providing analysis of cyber incidents and threat trends, based on real-world experience in the field.
AUTHOR
ABOUT ThE AUTHOR
Dan Fein
VP, Product

Based in New York, Dan joined Darktrace’s technical team in 2015, helping customers quickly achieve a complete and granular understanding of Darktrace’s product suite. Dan has a particular focus on Darktrace/Email, ensuring that it is effectively deployed in complex digital environments, and works closely with the development, marketing, sales, and technical teams. Dan holds a Bachelor’s degree in Computer Science from New York University.

Carlos Gray
Product Manager

Carlos Gonzalez Gray is a Product Marketing Manager at Darktrace. Based in the Madrid Office, Carlos engages with the global product team to ensure each product supports the company’s overall strategy and goals throughout their entire lifecycle. Previous to his position in the product team, Carlos worked as a Cyber Technology Specialist where he specialized in the OT sector protecting critical infrastructure.  His background as a consultant in Spain to IBEX 35 companies led him to become well versed in matters of compliance, auditing and data privacy as well. Carlos holds an Honors BA in Political Science and a Masters in Cybersecurity from IE University.

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Looking Beyond Secure Email Gateways with the Latest Innovations to Darktrace/Email

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09
Apr 2024

Organizations Should Demand More from their Email Security

In response to a more intricate threat landscape, organizations should view email security as a critical component of their defense-in-depth strategy, rather than defending the inbox alone with a traditional Secure Email Gateway (SEG). Organizations need more than a traditional gateway – that doubles, instead of replaces, the capabilities provided by native security vendor – and require an equally granular degree of analysis across all messaging, including inbound, outbound, and lateral mail, plus Teams messages.  

Darktrace/Email is the industry’s most advanced cloud email security, powered by Self-Learning AI. It combines AI techniques to exceed the accuracy and efficiency of leading security solutions, and is the only security built to elevate, not duplicate, native email security.  

With its largest update ever, Darktrace/Email introduces the following innovations, finally allowing security teams to look beyond secure email gateways with autonomous AI:

  • AI-augmented data loss prevention to stop the entire spectrum of outbound mail threats
  • an easy way to deploy DMARC quickly with AI
  • major enhancements to streamline SOC workflows and increase the detection of sophisticated phishing links
  • expansion of Darktrace’s leading AI prevention to lateral mail, account compromise and Microsoft Teams

What’s New with Darktrace/Email  

Data Loss Prevention  

Block the entire spectrum of outbound mail threats with advanced data loss prevention that builds on tags in native email to stop unknown, accidental, and malicious data loss

Darktrace understands normal at individual user, group and organization level with a proven AI that detects abnormal user behavior and dynamic content changes. Using this understanding, Darktrace/Email actions outbound emails to stop unknown, accidental and malicious data loss.  

Traditional DLP solutions only take into account classified data, which relies on the manual input of labelling each data piece, or creating rules to catch pattern matches that try to stop data of certain types leaving the organization. But in today’s world of constantly changing data, regular expression and fingerprinting detection are no longer enough.

  • Human error – Because it understands normal for every user, Darktrace/Email can recognize cases of misdirected emails. Even if the data is correctly labelled or insensitive, Darktrace recognizes when the context in which it is being sent could be a case of data loss and warns the user.  
  • Unclassified data – Whereas traditional DLP solutions can only take action on classified data, Darktrace analyzes the range of data that is either pending labels or can’t be labeled with typical capabilities due to its understanding of the content and context of every email.  
  • Insider threat – If a malicious actor has compromised an account, data exfiltration may still be attempted on encrypted, intellectual property, or other forms of unlabelled data to avoid detection. Darktrace analyses user behaviour to catch cases of unusual data exfiltration from individual accounts.

And classification efforts already in place aren’t wasted – Darktrace/Email extends Microsoft Purview policies and sensitivity labels to avoid duplicate workflows for the security team, combining the best of both approaches to ensure organizations maintain control and visibility over their data.

End User and Security Workflows

Achieve more than 60% improvement in the quality of end-user phishing reports and detection of sophisticated malicious weblinks1

Darktrace/Email improves end-user reporting from the ground up to save security team resource. Employees will always be on the front line of email security – while other solutions assume that end-user reporting is automatically of poor quality, Darktrace prioritizes improving users’ security awareness to increase the quality of end-user reporting from day one.  

Users are empowered to assess and report suspicious activity with contextual banners and Cyber AI Analyst generated narratives for potentially suspicious emails, resulting in 60% fewer benign emails reported.  

Out of the higher-quality emails that end up being reported, the next step is to reduce the amount of emails that reach the SOC. Darktrace/Email’s Mailbox Security Assistant automates their triage with secondary analysis combining additional behavioral signals – using x20 more metrics than previously – with advanced link analysis to detect 70% more sophisticated malicious phishing links.2 This directly alleviates the burden of manual triage for security analysts.

For the emails that are received by the SOC, Darktrace/Email uses automation to reduce time spent investigating per incident. With live inbox view, security teams gain access to a centralized platform that combines intuitive search capabilities, Cyber AI Analyst reports, and mobile application access. Analysts can take remediation actions from within Darktrace/Email, eliminating console hopping and accelerating incident response.

Darktrace takes a user-focused and business-centric approach to email security, in contrast to the attack-centric rules and signatures approach of secure email gateways

Microsoft Teams

Detect threats within your Teams environment such as account compromise, phishing, malware and data loss

Around 83% of Fortune 500 companies rely on Microsoft Office products and services, particularly Teams and SharePoint.3

Darktrace now leverages the same behavioral AI techniques for Microsoft customers across 365 and Teams, allowing organizations to detect threats and signals of account compromise within their Teams environment including social engineering, malware and data loss.  

The primary use case for Microsoft Teams protection is as a potential entry vector. While messaging has traditionally been internal only, as organizations open up it is becoming an entry vector which needs to be treated with the same level of caution as email. That’s why we’re bringing our proven AI approach to Microsoft Teams, that understands the user behind the message.  

Anomalous messaging behavior is also a highly relevant indicator of whether a user has been compromised. Unlike other solutions that analyze Microsoft Teams content which focus on payloads, Darktrace goes beyond basic link and sandbox analysis and looks at actual user behavior from both a content and context perspective. This linguistic understanding isn’t bound by the requirement to match a signature to a malicious payload, rather it looks at the context in which the message has been delivered. From this analysis, Darktrace can spot the early symptoms of account compromise such as early-stage social engineering before a payload is delivered.

Lateral Mail Analysis

Detect and respond to internal mailflow with multi-layered AI to prevent account takeover, lateral phishing and data leaks

The industry’s most robust account takeover protection now prevents lateral mail account compromise. Darktrace has always looked at internal mail to inform inbound and outbound decisions, but will now elevate suspicious lateral mail behaviour using the same AI techniques for inbound, outbound and Teams analysis.

Darktrace integrates signals from across the entire mailflow and communication patterns to determine symptoms of account compromise, now including lateral mailflow

Unlike other solutions which only analyze payloads, Darktrace analyzes a whole range of signals to catch lateral movement before a payload is delivered. Contributing yet another layer to the AI behavioral profile for each user, security teams can now use signals from lateral mail to spot the early symptoms of account takeover and take autonomous actions to prevent further compromise.

DMARC

Gain in-depth visibility and control of 3rd parties using your domain with an industry-first AI-assisted DMARC

Darktrace has created the easiest path to brand protection and compliance with the new Darktrace/DMARC. This new capability continuously stops spoofing and phishing from the enterprise domain, while automatically enhancing email security and reducing the attack surface.

Darktrace/DMARC helps to upskill businesses by providing step by step guidance and automated record suggestions provide a clear, efficient road to enforcement. It allows organizations to quickly achieve compliance with requirements from Google, Yahoo, and others, to ensure that their emails are reaching mailboxes.  

Meanwhile, Darktrace/DMARC helps to reduce the overall attack surface by providing visibility over shadow-IT and third-party vendors sending on behalf of an organization’s brand, while informing recipients when emails from their domains are sent from un-authenticated DMARC source.

Darktrace/DMARC integrates with the wider Darktrace product platform, sharing insights to help further secure your business across Email Attack Path and Attack Surface management.

Conclusion

To learn more about the new innovations to Darktrace/Email download the solution brief here.

All of the new updates to Darktrace/Email sit within the new Darktrace ActiveAI Security Platform, creating a feedback loop between email security and the rest of the digital estate for better protection. Click to read more about the Darktrace ActiveAI Security Platform or to hear about the latest innovations to Darktrace/OT, the most comprehensive prevention, detection, and response solution purpose built for critical infrastructures.  

Learn about the intersection of cyber and AI by downloading the State of AI Cyber Security 2024 report to discover global findings that may surprise you, insights from security leaders, and recommendations for addressing today’s top challenges that you may face, too.

References

[1] Internal Darktrace Research

[2] Internal Darktrace Research

[3] Essential Microsoft Office Statistics in 2024

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About the author
Carlos Gray
Product Manager

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Managing Risk Beyond CVE Scores With the Latest Innovations to Darktrace/OT

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09
Apr 2024

Identifying Cyber Risk in Industrial Organizations

Compromised OT devices in ICS and SCADA environments pose significant physical risks, even endangering lives. However, identifying CVEs in the multitude of complex OT devices is labor-intensive and time-consuming, draining valuable resources.

Even after identifying a vulnerability, implementing a patch presents its own challenges limited maintenance windows and the need for uninterrupted operations strain IT and OT teams often leading organizations to prioritize availability over security leading vulnerabilities remaining unresolved for over 5 years on average. (1)

Darktrace’s New Innovation

Darktrace is an industry leader in cybersecurity with 10+ years of experience securing OT environments where we take a fundamentally different approach using Self-Learning AI to enhance threat detection and response.

Continuing to combat the expanding threat landscape, Darktrace is excited to announce new capabilities that enable a contextualized and proactive approach to managing cyber risk at industrial organizations.

Today we launch an innovation to our OT Cybersecurity solution, Darktrace/OT, that will add a layer of proactivity, enabling a comprehensive approach to risk management. This industry leading innovation for Darktrace/OT moves beyond CVE scores to redefine vulnerability management for critical infrastructure, tackling the full breadth of risks not limited by traditional controls.  

Darktrace/OT is the only OT security solution with comprehensive Risk Management which includes:

  • Contextualized risk analysis unique to your organization
  • The most realistic evaluation and prioritization of OT risk
  • Effectively mitigate risk across your OT infrastructure, with and without patching.
  • The only OT security solution that evaluates your defenses against Advanced Persistent Threat (APT) Groups.

The most comprehensive prevention, detection, and response solution purpose built for Critical Infrastructures

Darktrace’s Self-Learning AI technology is a cutting-edge innovation that implements real time prevention, detection, response, and recovery for operational technologies and enables a fundamental shift from the traditional approach to cyber defense by learning a ‘pattern of life’ for every network, device, and user.  

Rather than relying on knowledge of past attacks, AI technology learns what is ‘normal’ for its environment, discovering previously unknown threats by detecting subtle shifts in behavior. Through identifying these unexpected anomalies, security teams can investigate novel attacks, discover blind spots, have live time visibility across all their physical and digital assets, and reduce time to detect, respond to, and triage security events.  

  • Achieve greater visibility of OT and IT devices across all levels of the Purdue Model.
  • The industry's only OT security to scale threat detection and response, with a 92% time saving from triage to recovery.  
  • The only OT focused security solution to provide bespoke Risk Management.

To learn more about how Darktrace/OT approaches unique use cases for industrial organizations visit the Darktrace/OT Webpage or join us LIVE at a city near you.

Read more below to discover how new innovations to Darktrace/OT are bringing a new, contextualized approach to Risk Management for Industrial organizations.

For more information on the entire Darktrace/OT Solution read our solution brief here.

Darktrace/OT and New Risk Management

Risk Identification

Leveraging the visibility of Darktrace/OT which identifies individual systems throughout the Purdue Model and the relationship between them, Darktrace/OT identifies high-risk CVEs and presents potential attack routes that go beyond techniques requiring a known exploit, such as misuse of legitimate services. Each attack path will have a mathematical evaluation of difficulty and impact from initial access to the high value objectives.  

Together this gives comprehensive coverage over your real and potential risks from both an attacker and known vulnerability perspectives. OT attack paths as seen here even leverage insights between the industrial and corporate communications to reveal ways threat actors may take advantage of IT-OT convergence. This revelation of imperceptible risks fills gaps in traditional risk analysis like remote access and insider threats.

Figure 1: Darktrace/OT visualizing the most critical attack paths at an organization
Figure 1: Darktrace/OT visualizing the most critical attack paths at an organization
Figure 2: A specific Attack Path identified by Darktrace/OT

Risk Prioritization

Darktrace/OT prioritizes remediations and mitigations based on difficulty and damage to your unique organization, using the established Attack Paths.

We ascertain the priorities that apply to your organization beyond pure theoretical damage answering questions like:

  • How difficult is a particular vulnerability to exploit considering the steps an attacker would require to reach it?
  • And, how significant would the impact be if it was exploited within this particular network?

This expanded approach to risk prioritization has a much more comprehensive evaluation of your organization's unique risk than has ever been possible before. Traditional approaches of ranking only known vulnerabilities with isolated scores using CVSS and exploitability metrics, often leaves gaps in IT-OT risks and is blind to legitimate service exploitation.

Figure 3: Darktrace/OT leverages its contextual understand of the organization’s network to prioritize remediation that will have the positive impact on the risk score

Darktrace provides mitigation strategies associated with each identified risk and the relevant impact it has on your overall risk posture, across all MITRE ATT&CK techniques.

What sets Darktrace apart is our ability to contextualize these mitigations within the broader business. When patching vulnerabilities directly isn’t possible, Darktrace identifies alternative actions that harden attack paths leading to critical assets. Hardening the surrounding attack path increases the difficulty and therefore reduces the likelihood and impact of a breach.

That means unpatched vulnerabilities and vulnerable devices aren’t left unprotected. This also has an added bonus, those hardening techniques work for all devices in that network segment, so apply one change, secure many.

Figure 4: Darktrace prioritizes mitigation reducing accessibility of vulnerability and the overall risk score when patches aren’t available

Communicate Board Level Risk with APT Threat Mapping

Darktrace/OT bridges theory and practice as the only security solution that maps MITRE techniques, frequently used by APT Groups, onto AI-assessed critical Attack Paths. This unique solution provides unparalleled insights including sector and location intelligence, possible operating platforms, common techniques, exploited CVEs, and the number of potential devices affected in your environment, supporting holistic risk assessment and proactive defense measures.

Ultimately, this becomes a power dashboard to communicate board level risk, using both metric based evidence and industry standard threat mapping.

Conclusion

Darktrace/OT is part of the Darktrace ActiveAI Security Platform a native, holistic, AI-driven platform built on over ten years of AI research. It helps security teams shift to more a productive mode, finding the known and the unknown attacks and transforming the SOC with the various Darktrace products to drive efficiency gains. It does this across the whole incident lifecycle to lower risk, reduce time spent on active incidents, and drive return on investment.

Discover more about Darktrace's ever-strengthening platform with the upcoming changes coming to our Darktrace/Email product and other launch day blogs.

Join Darktrace LIVE half-day event to understand the reality versus the hype surrounding AI and how to achieve cyber resilience.

Learn about the intersection of cyber and AI by downloading the State of AI Cyber Security 2024 report to discover global findings that may surprise you, insights from security leaders, and recommendations for addressing today’s top challenges that you may face, too.  

References

1. https://research-information.bris.ac.uk/ws/portalfiles/portal/313646831/Catch_Me_if_You_Can.pdf

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About the author
Mitchell Bezzina
VP, Product and Solutions Marketing
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